At Agile, we provide
the systems and services required to archive your backlog
documents, while mentoring your personnel to properly manage
and administer the system. Our imaging system automatically
stores your files in non-proprietary and popular formats, such
as PDF, TIFF, HTML, Microsoft Word, Excel, PowerPoint, etc.
for easy retrieval and viewing.
integrates hardware, software and skilled personnel to
implement the following:
» Turnkey Document Imaging &
» Networking of data
capture seats, localized or dispersed over distant capture
» Electronic archiving of
The main components of
our Document Imaging Systems (DIS) are discussed below. Agile
uses customizable Document Imaging Software to drive our
turnkey system. Our Imaging System is designed for Windows OS.
DOCUMENT IMAGING FEATURES
» Browser-based search so you
can easily find documents of interest. This also makes
installation easy, since there is no installation needed on
PC's that will be used for searching.
» Once you find a document of
interest, there are image thumbnails, with an indicator to
show which pages contain a search word, so you can go directly
to pages containing search words.
» Once you find the page of
interest, the search words are highlighted on both scanned
images and electronic files, with each search word highlighted
in a different color, so you instantly see what you are
» Automatic indexing of
documents that are in HTML, PDF, Microsoft Word, Excel,
PowerPoint, or other electronic format, so you do not have to
print and then scan these documents. You just provide a list
of folders to monitor, to make these documents searchable.
» Optical Character
Recognition (OCR), so you can find documents by content, that
is, by words or phrases in the documents.
» Scalable workflow to allow
documents to flow from one workstation to another for
scanning, OCR, and indexing, so you can process 10 documents
per day, or 10,000 documents per day.
» User-defined index cards,
so you can optionally add index fields to your documents, such
as date, source, and customer name.
» Software shows a list of
databases, grouped in a hierarchical fashion. You can define a
private sub-group of databases that you most often access.
» Automatic coding
capability, so a common set of data fields can be
automatically added to all documents scanned or virtually
scanned, without having a clerk key in the index fields for
» Search all index fields and
the actual text of documents with one search statement. For
example, enter John Smith and search the author, source,
title, and other fields as well as the OCR'ed text of
» Field specific search,
e.g., find all documents with John Smith anywhere in just the
» Browser implementation of
Boolean search capability (AND, OR, and NOT operators)
including range searching of numeric and date fields, makes
the power of Boolean logic available even to novices.
» Full-text search with
relevancy-ranked retrieval to find documents by content.
» Range searching of date and
» Word rooting. For example,
a search for deduction would also find documents containing
deducted, deducts, deducting, etc.
ELECTRONIC DATE & BATES STAMP OPTION
» Specify electronic stamp
» Specify stamp font, font size and stamp font
» Color scanning. The color
images are compressed into JPEG and are stored in either TIFF
or Acrobat PDF format.
» Black and white scanning.
The images are compressed into Group IV, and are stored in
TIFF or Acrobat PDF format.
» Automatically separate
documents by using barcodes as document delimiters.
» Use barcode as an index
field to describe and help retrieve the document.
» Use barcode value to look
up data to populate index fields. For example, use barcode
value to read invoice data from your invoicing system, so you
do not have to redundantly enter this information, if you are
» Image clean-up processing,
including de-skew, speckle removal, and removal of holes from
» Optionally discard
blank-pages if you are scanning both sides of the paper.
» Scan documents using
multiple scanners concurrently.
» Append images to existing
» Virtual scan program can
automatically import images every n minutes from a digital
» Virtual Scan can invoke
image filters, such as deskew, speckle removal, and discarding
of blank pages.
» Virtual Scan can read up to
ten barcodes in a hierarchical fashion. For example, you could
scan a barcode encoding a client number once, and scan a bunch
of different documents for that client, putting in perhaps a
document-type barcode for each document, without repeating the
client (upper level) barcode.
» Software can be configured
for complete hands-off operation, where the only steps
required are scanning and searching. In this scenario, you can
search the OCR'ed text to find the document. And, if you use
barcodes as index values, you can search on the bar-coded
» After scanning, you can
delete pages in the Proofing Editor and Quality Control
» Browser search lets you
easily search your full-text databases from other
applications, using XML Web Services.
» Document access audit
module. This is a searchable database which lets you see each
time a document has been viewed, and by whom. This is
important to comply with a growing body of laws and
regulations concerning confidentiality of information you have
about your clients and customers, including medical records (HIPAA),
and financial records. This can also help you monitor access
to proprietary company documents and intellectual property.
BASIC SYSTEM COMPONENTS & SPECIFICATIONS
» SQL Document Imaging
» Document Capture,
Management, Storage, Access, Exchange, Distribution &
» Integrated Form
» Integrated Production
Work Flow Module.
» Integrated COLD/ERM
» Web Access Module.
» Support for Windows OS.
» Support for TCP/IP.
» Support for ODBC
» MS Office Integration.
» Internet Browser
» Automatic System
Installation & Configuration.
» Integration with Legacy
Applications via API.
» Ability to Rename &
Reorganize Document Pages.
» Full Panning, Rotation &
MINIMUM CAPTURE SEAT SPECIFICATION
Capture Seat are
Workstations used for Scanning, OCR or Indexing.
Pentium IV Processor Xeon 2.4GHz
256MB RAM DDR
40GB Hard Drive
52X CD Drive
Integrated 10/100 NIC
Keyboard + Mouse + Mouse Pad
Windows 2000 Pro or Higher
15" Color Monitor
DOCUMENT IMAGING SERVER - PROLIANT ML370G3
» Compaq/HP ML370G3 Intel
Xeon Processor with X2.4GHz, 2MB Cache
» 2 Processor upgradeable
to 4 Processor with Battery-Backed Write Cache.
» 2GB RAM.
» 2 x 72.8GB Pluggable
Ultra320 15k Universal Hard Drive (1").
» 10/100/1000T UTP
(Additional) -extra port for network.
» Hot Plug redundant Power
» Windows NT HBA (Fiber
» 17" Monitor.
» Advanced Memory
Protection (Online Spare, Single Board Mirrored Memory, Hot
Plug Mirrored Mem).
» On line management
» Rapid Deployment racking
solution (rack rails and cable management).
» Redundant Cooling Zones
for major subsystems (Memory, I/O, CPUs) assure 7 x 24
» Windows 2000 Server
CANON DR 5080C HIGH SPEED SCANNER
» Automatic Document Feeder.
» Automatic (Dynamic) Skew
» Extremely user-friendly.
» ISIS, TWAIN.
» Simplex and Duplex
» Max Supported Media
» Up to 11.7" (A3) x 17"
(Ledger Size B) Scanning.
» 400 x 400 dpi.
» Manual Load & Autoload.
» 1.3 sec / page (color).
» 8-bit (256 gray levels)
/ 24-bit (16.7M colors).
» Fast SCSI Interface.
» Batch Scanning.
» Scan additional pages
into existing documents.
» Automatically separate
documents or assign index fields with the Bar-code Recognition
» 220VAC, 50/60 Hz